Logistics Assistant (Commodity Accounting) G5 Abuja

Published date: 01/08/2018
  • Location: Abuja, Abuja, Nigeria

ABOUT WFP


The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.




STANDARD MINIMUM QUALIFICATIONS


Education: Completion of secondary school education. A post-secondary qualification in the field of Logistics, Commodity Management, Shipping etc is a requirement.

Work experience: Minimum of 5 years in Logistics management, / managerial positions in logistics related activities.

Language: Fluency in both oral and written communication inEnglish language.




ORGANIZATIONAL CONTEXT


These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Job holders report to Logistics Officer, a Head of Unit, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.




BACKGROUND & JOB PURPOSE


Maintain data quality in the corporate system (LESS) and implement well-define standard logistics/Supply Chain processes and activities to enable effective delivery of goods and services for all deliveries modalities. Technical support, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.




KEY ACCOUNTABILITIES (not all-inclusive)



1.Maintain regular data quality and integrity, processes and procedures implementation in the Nigeria Ports through correspondence and direct missions. Take corrective actions on systematic irregularities on data prior to their dispatch to EDPs;
2.Ensure all transactions related to Conventional and non-conventional cargos are recorded in LESS following the standards.
3.Report status of deliveries and losses to the Commodity Accounting Manager on regular basis;
4.Ensure data captured in the LESS system is accurate and liabilities and assets are accounted for at any given point in time;
5.Ensure that LESS transactions are performed according to the standard business processes and corporate guidelines;
6.In liaison with implementing Partners at Ports and with the country Office, identify bottlenecks in the commodity tracking and provide solutions;
7.Build in-house capacity for normal and emergency operational requirements;
8.Maintain internal CO business continuity through management of staff absences and adequate coverage;
9.Ensure best use of new tools, material and guidance and provide prompt feedback to the CO of any issues faced.
10.Ensure Physical Inventories are carried out in the Ports on a monthly and quarterly basis at each storage location and reconciled and captured in the system before the closure deadline;
11.Ensure full compliance of CO operations to IPSAS
12.In close liaison with CO Programme/Reporting Units, make sure Commodity Accounting standard reports including the SPRs are finalized and cleared by CO within deadlines and all expenditures and stock movements are captured in timely manner;
13.Reconcile commodity part of SPRs and Financial Statements;
14.Ensure that Commodity Accounting Reports submissions to the CO are accurate
15.Ensure that Audit observations and recommendations are implemented;
16.Implement best practices and advise CO management on any anomalies;
17.Perform any other business as required




4Ps CORE ORGANISATIONAL CAPABILITIES


Purpose
Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People
Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance
Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership
Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.





FUNCTIONAL CAPABILITIES


Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.




EXPERIENCES & SKILLS REQUIRED FOR ENTRY INTO THE ROLE

Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
Experience analysing data (on commodities, funds, etc.) and drafting reports
Experience in measuring service providers’ performance against set KPIs
Experience in providing technical business support in corporate systems




TERMS AND CONDITIONS


Qualified female candidates are encouraged to apply.

Only Nigerian nationals (and/or holders of valid nigerian residency) are eligible to apply for this position

Applications must be submitted online and in English only.

Only shortlisted candidates will be contacted.

Canvassing is strictly prohibited. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.




DEADLINE FOR APPLICATIONS


10 January 2018




.


Qualified Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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