Logistics Associate ( Commodity Accounting) G6 Abuja

Published date: 01/08/2018
  • Location: Abuja, Abuja, Nigeria





ABOUT WFP


The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.




STANDARD MINIMUM QUALIFICATIONS


Education: Completion of secondary school education. A post-secondary qualification in Logistics /Commodity management is a must.

Work experience: 5 years minimum in Logistics management/managerial positions in logistics related activities

Language: Fluency in both oral and written communication in English.




ORGANIZATIONAL CONTEXT


These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.




BACKGROUND AND JOB PURPOSE


To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Maintain data quality in the corporate system (LESS) and implement well-define standard logistics/Supply Chain processes and activities to enable effective delivery of goods and services for all deliveries modalities. Technical support, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries. Contribute effectively to the SPR reports




KEY ACCOUNTABILITIES (not all-inclusive)

1.Provide specialized support to logistics operations and activities, following standard processes and contribute, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2.Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3.Maintain regular data quality and integrity, processes and procedures implementation in the Country through correspondence and direct missions under the supervision of the Commodity Accounting Manager. Take corrective actions on systematic irregularities on data prior to their dispatch to EDPs;
4.Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
5.Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary
6.Support oversight for commodity accounting data quality and integrity.
7.Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
8.Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
9.Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
10.Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
11.Report status of deliveries and losses to the Commodity Accounting Manager on regular basis;
12.Ensure data captured in the LESS system is accurate and liabilities and assets are accounted for at any given point in time;
13.Ensure that LESS transactions are performed according to the standard business processes and corporate guidelines;
14.Build in-house capacity for normal and emergency operational requirements;
15.Maintain internal CO business continuity through management of staff absences and adequate coverage;
16.Ensure best use of new tools, material and guidance and provide prompt feedback to the CO of any issues faced.
17.Ensure Physical Inventories are carried out in all EDPs on a monthly and quarterly basis at each storage location and support to reconcile and capture in the system before the closure deadline;
18.Ensure full compliance of CO operations to IPSAS
19.In close liaison with CO Programme/Reporting Units, make sure Commodity Accounting standard reports including the SPRs are finalized and cleared by CO within deadlines and all expenditures and stock movements are captured in timely manner;
20.Reconcile commodity part of SPRs and Financial Statements;
21.Ensure that Commodity Accounting Reports submissions to the CO are accurate
22.Ensure that Audit observations and recommendations are implemented;
23.Implement best practices and advise CO management on any anomalies;
24.Perform any other business as required




4Ps CORE ORGANISATIONAL CAPABILITIES


Purpose
Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People
Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance
Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership
Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.




FUNCTIONAL CAPABILITIES


Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.




DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
Experience analysing data (on commodities, funds, etc.) and drafting reports
Experience in measuring service providers’ performance against set KPIs
Experience in providing technical business support in corporate systems




TERMS AND CONDITIONS


Qualified female candidates are encouraged to apply.

Only Nigerian national are eligible to apply for this position

Applications must be submitted online and in English only.

Only shortlisted candidates will be contacted.

Canvassing is strictly prohibited. Canvassing of any sort will lead to automatic disqualification of the concerned applicant.




DEADLINE FOR APPLICATIONS


22 January 2018




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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.


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